Booking policy: Payment is required at booking for all evaluations.

• Cancellation policy:

  • Cancel or Reschedule with 48+ hours notice → no fee

  • Reschedule within 48 hours → $25 admin fee

  • Cancel within 48 hours → 50% of appointment fee charged

• Payment policy:

  • Payment for evaluations is due at the time of booking.

  • A $25 admin fee will be charged for any declined payment that is not settled within 48 hours

• Billing Options

  • B.well offers billing through Thrizer.com, a platform facilitating out-of-network insurance claims and reimbursements. Click here to learn more about how it works!

We know life with kids can be unpredictable. Please communicate as soon as possible — we’ll do our best to accommodate.

Scheduling or technical questions:

• Email info@bwelltots.com

• Call or text 267-361-0161

Questions for your provider:

• Use the JaneApp Chat (your provider will send you a welcome message after your evaluation to activate this function)

• Email your provider directly

• Schedule a quick phone or virtual check-in if needed

If someone other than a parent (like a nanny or relative) brings your child, we recommend setting up regular parent consultations. This ensures you stay connected and carry-over strategies at home.

Understanding Your Child’s Therapy at B.well tots

What we use, why we use it, and what to expect

At B.well tots, therapy is not one-size-fits-all. We use a combination of evidence-informed, developmentally supportive techniques tailored to your child’s unique needs.

Our goal is simple: support function, regulation, and connection in a way that feels safe and effective for your child.

Modalities You May See in Sessions

Manual & Developmental Therapy

Hands-on techniques and guided movement to support:

• Motor development

• Feeding & oral function

• Nervous system regulation

• Body awareness and coordination

These approaches are rooted in pediatric therapy principles and neurodevelopment.

Low-Level Laser Therapy (LLLT) / Photobiomodulation

A gentle, non-invasive light therapy used to support:

• Tissue healing

• Inflammation reduction

• Pain modulation

• Oral function (commonly used in feeding and post-release care)

✔ Does not produce heat
✔ Safe for pediatric use when applied appropriately
✔ Commonly used in medical and therapeutic settings

Vibration Therapy

Targeted vibration tools may be used to support:

• Sensory processing

• Muscle activation

• Oral-motor awareness

• Regulation and calming

This can be especially helpful for children who need more input to organize their bodies.

Weighted Materials & Deep Pressure Input

We may use weighted or deep pressure tools (such as lap pads, compression, or therapist-guided input) to support:

• Calming and regulation

• Body awareness

• Attention and engagement

These tools provide grounding sensory input and are always used in a safe, monitored, and developmentally appropriate way.

Sensory Tools & Play-Based Supports

We incorporate a variety of sensory tools to help your child engage and feel successful, including:

• Swings, movement equipment, and positioning supports

• Oral-motor tools

• Tactile play materials

• Visual and auditory supports

All tools are used intentionally to support your child’s nervous system, development, and participation.

Sensory & Nervous System Support

Throughout sessions, we support regulation and connection through:

• Movement and positioning

• Environmental adjustments

• Co-regulation with caregivers

• Play-based therapeutic interaction

Our Approach

• Individualized: Every session is tailored to your child

• Collaborative: You are part of the plan of care

• Responsive: We adjust based on your child’s cues and tolerance

• Whole-child focused: We consider feeding, movement, regulation, and connection together

Is This Evidence-Based?

Yes—our work is grounded in a combination of:

• Current research

• Clinical expertise

• Ongoing professional training

• Real-time response to your child’s needs

We also believe in transparency.
You can explore research, education, and deeper explanations these modalities at:
👉 www.bwelltots.com/evidence

Your Role as a Parent

You are the expert on your child.
We encourage you to:

• Ask questions at any time

• Share concerns or preferences

• Accept or decline any modality

• Be actively involved in sessions and home support

Our Commitment to You

We are committed to providing care that is:

• Safe

• Thoughtful

• Evidence-informed

• Respectful of your child and your choices

B.well tots is committed to protecting the privacy of your child’s health information. This notice explains how we may use and share information, as well as your rights.

How We Use & Share Information

We may use your child’s protected health information (PHI) for:

Treatment

To provide, coordinate, and manage care
(e.g., communicating with providers, documenting sessions)

Payment

To collect payment for services
(e.g., invoices, superbills)

Healthcare Operations

To run our practice and improve services (e.g., quality review, training, internal collaboration)

Other Situations We May Share Information

We may share information when required or permitted by law, including:

• Public health and safety concerns

• Suspected abuse or neglect

• Legal proceedings or court orders

• Health oversight activities

We will only share the minimum necessary information.

Your Rights

You have the right to:

• Access records
  Request copies of your child’s health records

• Request corrections
  Ask us to update or correct inaccurate information

• Request restrictions
  Ask us to limit how information is used or shared

• Request confidential communication
  (e.g., different phone/email)

• Receive a copy of this notice

• File a complaint
  If you believe your privacy rights have been violated

Our Responsibilities

We are required to:

• Maintain the privacy and security of your child’s health information

• Notify you if a breach occurs

• Follow the terms of this notice

If you have questions or concerns please email your therapist directly or contact us at info@bwelltots.com